Do You Schedule Your Time?

2012 Spring Garden Moms Weekly Planner I have read (and seen) people who have their whole day scheduled out by 15 minute increments. I have to admit the part of me that longs to be Organization Queen, is a little envious of their iron clad schedules.

The problem with that is it seems almost impossible to keep up a schedule like that. Real life gets in the way.

If you have kids or other family responsibilities, you know things can change in a nano second. The family dog gets sick and needs to be taken to the vet. Your child comes home and tells you he signed you up to be a chaperon on the field trip TOMORROW. Your elderly father calls and wonders why you haven’t picked him up to take him to the doctor appointment yet. Of course he forgot to tell you about the doctor appointment. And if you have babies or toddlers, you might as well forget having a really tight schedule. Some days you are lucky to get the two of you clean and dressed.

So do you just throw it all up in the air with wild abandon and think you will deal with life as it happens? I mean, it seems pretty pointless to try to have a schedule if someone is always changing your plans. By the way, all those situations I  wrote about above have happened to me. I bet many have happened to you to.

After years of trial and error, I have come up with a system that works for me. Like I mentioned in yesterday’s post How I do Meal Planning, it’s important to have some sort of plan as it will save you time and money in the long run. So if you like my plan, give it a try. If not, please spend some time coming up and implementing your own plan. It may take you several tries before you find what works for you.

I am a little too much of a free spirit to have every day planned out to a T of what I need to do. So I do a weekly plan. In this digital age, I still prefer paper for this so I have a weekly planner. I’d post a picture of it but the baby threw my iphone into her baby pool and it’s drying out in my car (my son says on hot summer day, that’s the best place for it to dry out). Hopefully it will work again in a few hours after drying. Wish me luck. Anyway it’s similar to the planner at the top, only that one is prettier.

I actually have 2 other calenders I use too. I use the online google calender to keep track of appointments and monthly reminders. I like the google calender because it will send you an email reminder the day before an event to remind you. I set it up so it reminds me every month, that the first week of the month I need to clean out the refrigerator, wash all the bedding (yes, I know I should do it more often but monthly is about all I can handle), and clean out the frogs’ cage.

I use a magnetic monthly calender on the refrigerator door so everyone in the family can write their appointments.

On Sunday evening, I check the fridge calender and add any appointments that pertain to me (an example would be if my daughter has a doctor’s appointment on her day off, then I will be watching the baby). I also check my google calender to see if there are any appointments for that week. I write all of this in my weekly calender under the appropriate day.

Next, I decide what I want to get accomplished that week in my businesses and in my personal life. Examples for  this week are: 8 of my sites disappeared (hosting error and no backups for them so they are gone for good ) so on my list is to rebuild 2 of those sites. On the personal side, since this is the first week of the month, I have all those chores I mentioned above.

Okay, now that weekly list is done, I grab my big post it note pad and pull off a sheet and stick it to one side of my calender. On this I write what I want to (and have to) do for tomorrow. I will do that every evening for the next day.

I like doing it this way because my chores and things to do are not set in stone. I have all week to do them and it just depends on how my week is going as to which day I want to do them on.

Do I get every thing on my weekly list done that week? Not always but usually I do. If I don’t, I just add it to next week’s list.

I’d love to know if this helped you at all or how you schedule your days. Please leave me a comment!

4 Responses to “Do You Schedule Your Time?”

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  1. rebekah says:

    Thanks for this post. I can relate to only washing the bedding monthly. Glad to know I’m not the only one!

  2. I’ve gotten a little better since I first wrote that post Rebekah but I don’t think I’ll ever be able to do it like my parent’s did which was weekly. Now it’s about every 2-3 weeks.

  3. I have briefly played around with “scheduling” in those tiny increments but it made me feel like I was in prison. I hated it. And if anyone called or stopped by or asked me to do anything, I panicked. It didn’t take long to realize it wasn’t for me. The closest I get to scheduling like that is scheduling blocks – like morning, afternoon and evening. I can handle that. Within that block, I have the power to do things when I want – not when the clock tells me to.

    Most of the time, though, I just have a list and I get to things when I can. I’ve been trying to do the most important things first. I find that if I get those done, the rest of my day goes better. But it’s hard. One of the things I have to do first is work on my blog. But I’d rather do it in the afternoon. I tried that and found that things kept happening and I ended up doing it at night. Not good. My husband wants my attention then. So morning it is. And I feel much more relaxed all day knowing it’s done.

    I’m so sorry about you losing 8 sites. You’re awfully calm to have done that. One tiny thing goes wrong with my blog and I’m a basket case.

  4. I wish I could be as organized to schedule in 15 minute increments Patty but it’d never work for me either. I’m amazed some people can actually do that and make it work

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